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Service the event

Staff scheduling + time clock

Schedule shifts, email the lineup, watch them clock in. Actual hours feed your labor cost so you know which event ate margin.

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ConfirmedInvoice 1051
Alvarez wedding
Sat 13 June 2026 · Rosewood Barn · 180 guests · 7 shifts
InfoItemsSchedulePackFinancialsTasksSeatingDocuments
Shifts6 of 7 filledEmail the lineupAdd shift
CallRolePersonState
08:00Chef de partieAna R.Clocked in 07:52
09:30Bar backSam O.Clocked in 09:26
10:00ServerKit M.Confirmed
10:00ServerDev P.Confirmed
10:00ServerLou B.Confirmed
10:00Servernobody yetOpen
11:00Kitchen porterJo T.Not confirmed
Scheduled
50.5 h
$796.50
Clocked so far
24.3 h
$413.50
Time clock
Ana R.$196.00
Planned 08:00 to 17:00
Clocked 07:52 to 17:419.8 h
Sam O.$115.50
Planned 09:30 to 17:00
Clocked 09:26 to 17:057.7 h
Kit M.$102.00
Planned 10:00 to 17:00
Clocked 10:02 to 16:486.8 h
Clock in from the phone. The actual replaces the plan the moment it exists.
Sample workspace. Not a real client.Scheduled is a guess. Clocked is the labour cost on the P&L.
What’s inside
  • Staff records with title, wage, contact
  • Schedule slots per event with assign + confirm
  • Clock in / out from a phone, actuals override scheduled
  • Email the whole crew, or everyone with a title, from the Staff page
01

Real labor cost, not estimated

Schedule the lineup before the event. Crew clocks in on their phones (the /crew/today page works as a bookmark). Actual clocked hours replace scheduled hours in the labor-cost calc on the event financial, so you see the real margin per event, not the budget version.

02

The schedule everyone can see for themselves

Change a call time and it changes on the shift, on the event, and on the page each crew member has bookmarked. Nobody is waiting on a group text that half the crew missed, and there is one version of Saturday rather than six.

03

Email the crew without building a list

Everyone on the roster, or just the bartenders: pick the titles, write the note, and each person gets their own copy with replies going to your business address. The dialog tells you how many it will reach and who has no email on file before you send, and every send sits in the email log.

Maître woven through

Schedule the lineup in chat

Maître reads your event details + staff availability + standard ratios, suggests a lineup, assigns shifts. Last-minute swap? Just ask. It picks the best replacement based on availability + skill match.

“Staff Saturday's wedding for 150 plated”

MaîtreMaître proposes a lineup based on your typical 1:15 server ratio, your kitchen prep needs, and who's free. Asks you to confirm before booking.

“Maria called in sick, find a replacement for tonight”

MaîtreMaître scans available staff with the right title, ranks by recent hours + skill match, suggests two options with their phone numbers.

“What did labor cost on last weekend's events?”

MaîtreMaître pulls clocked-in hours × wage by event, returns the breakdown.

$50 of Maître work included monthly, metered at what the model costs us. Overage is off unless you turn it on. Read more on the Maître AI page.

Need something this page doesn’t mention?

We build custom features for individual customers starting at $10/month. If your idea is broadly useful to other catering operators, we may waive the monthly fee entirely and add it to the standard catalog. The first conversation is free and we’ll tell you which path applies.

How it works
Also included: Emailed portal invite per crew member · Wage history per staff member

Pairs well with

Say it, and it is done

In the van, on the floor, walking out of the client's kitchen: tap the mic and say what changed. The recording is kept, the words come back spelled the way you spell them, Maître proposes the changes, and you approve each one with a tap.

Learn more

Seating + dietary tracking

Drag guests to tables. Track each person's dietary needs, not the dish but the person. Auto-seat handles the boring 80%, and the place cards print sorted by table.

Learn more

Floor plans the venue crew can read

Measure the room once. Drag tables, the bar, the dancefloor and the doors into it, to scale, on your phone. Save the ballroom as a layout and apply it to the next forty weddings. It prints on the BEO with the linen order.

Learn more
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Vendors + purchase orders
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Seating + dietary tracking
One plan, every feature

$425/month covers all 29 features.

Unlimited seats · every integration · $50/mo of Maître AI included · 14-day free trial · no credit card.

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APRON DESKA product of Mitryxa

The operating system for caterers.

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